Consulting corporations want time and billing software to trace billable hours, generate invoices, and handle the time spent on tasks right down to the second.
Without one, they’ll have to depend on guide timekeeping, rising the chance of errors and omissions. Time and billing software also can assist them present shoppers the precise time a advisor has labored on a challenge, rising challenge transparency.
But which software must you go for?
In this text, we’ll take a look at the 12 greatest time and billing software for consultants and three explanation why time monitoring may help your organization.
Table of Contents
Let’s get began.
12 greatest time and billing software for consultants in 2025
Although guide timekeeping by way of a spreadsheet could possibly be ample for a freelancer or a small enterprise, this course of can turn into extremely tedious when your corporation expands.
That’s why you want a time and billing software – for straightforward invoicing and timekeeping.
Here’s an inventory of the 12 hottest time and billing software for consultants:
1. Time Doctor
Time Doctor is a strong productiveness and time monitoring instrument that helps consultancy corporations document working hours and create correct shopper invoices.
Used by main corporations, like Verizon and Ericsson, in addition to by SMBs, like Thrive Market, this instrument may help your consulting corporations streamline time capturing and increase worker productiveness.
Key options
Let’s take a look at a few of Time Doctor’s strongest options:
A. Silent and interactive time monitoring
Time Doctor gives a guide or interactive time tracker that consultants can use to Start and Stop monitoring time in a click on. This function offers them extra management over the time the instrument tracks.
Time Doctor additionally comes with an automated or silent timer that permits you to begin monitoring time the second the pc is turned on and runs within the background with none problem. It ensures staff document each billable hour.
B. Payroll administration
Time Doctor’s payroll function helps you to compute advisor salaries based mostly on their tracked time and billing price. Moreover, it integrates with well-liked fee platforms like PayPal, Wise, Gusto, and ADP for straightforward funds.
C. Project and process administration
With Time Doctor, you may create and assign tasks and duties to a advisor or a gaggle of consultants. It additionally tracks the time taken for every challenge or process individually.
D. Productivity reviews
Time Doctor generates detailed productiveness reviews for every advisor that will help you spot productiveness and attendance traits.
These reviews embody:
- Activity report: Shows the desktop and cell app time, unproductive time, lively time, and so forth., for each advisor.
- Hours tracked report: Displays each hour tracked by the advisor throughout a day, week, or any chosen date vary.
- Attendance report: Shows you whether or not a advisor was Present, Absent, Partially Absent, or Late for their working day.
- Timeline report: Lets you view how a advisor spent time on completely different duties and breaks every day and weekly.
- Project and process report: Shows all of the time a advisor spent on every challenge and process.
- Web and app utilization report: Lets you view the time a advisor spends on every app and web site.
E. Idle time monitoring
You also can monitor idle time and handle distractions with Time Doctor.
How?
The instrument detects mouse actions and keystrokes and information the time it runs with out such actions.
When it doesn’t sense any exercise, it assumes the advisor isn’t working and exhibits a pop-up after a hard and fast time asking in the event that they’re nonetheless working.
This function ensures {that a} advisor doesn’t monitor non billable hours by mistake.
Note: Time Doctor solely information the variety of keystrokes and mouse actions. It doesn’t monitor any clicks or what the consumer sorts.
F. Screencasts
You can take screencasts of the advisor’s pc at fastened intervals for recording productiveness. This function may give you perception into what the advisor is engaged on.
Note: The admin/employer can blur the screenshot to guard the consumer’s privateness.
G. Chrome extension and integrations
Time Doctor gives an easy-to-use Chrome extension that integrates with premium instruments for most performance. This approach, your advisor can keep away from switching between instruments to trace time.
Some of its well-liked integrations are:
- Project administration instrument: Zoho Projects, Asana, and extra.
- CRM instrument: Zoho, Pipedrive, and extra.
- Help desk instrument: Zendesk, Freshdesk, and extra.
Pricing
Time Doctor’s paid plans begin at $6.70/consumer monthly (no bank card required). It additionally gives a free 14 day trial.
Customer scores
- Capterra: 4.5/5 (530+ evaluations)
- G2: 4.4/5 (400+ evaluations)
2. Toggl Track
Toggl Track is a time monitoring software constructed for small companies, freelancers, and huge corporations. The instrument goals to offer a greater work expertise by stopping burnout.
Key options
- Prompts the advisor to trace time even whereas they’re utilizing different software.
- Lets you pin steadily used time entries to the highest of the timer interface for comfort.
- Lets you monitor time and entry time reviews from the cell app, desktop app, and browser.
- Boosts your staff’s challenge administration efforts by forecasting timelines and budgets.
Pricing
Toggl Track gives a free plan for groups with 5 customers, and paid plans begin at $9/consumer monthly.
Customer scores
- Capterra: 4.7/5 (2500+ evaluations)
- G2: 4.6/5 (1500+ evaluations)
3. Zoho Invoice
Zoho Invoice is a free on-line billing software that helps small companies with bill creation, sending fee reminders, expense monitoring, and time monitoring.
Key options
- Automatically consists of the retainer bill together with the shopper invoice.
- Lets you add unbillable hours and billable bills to an bill in a single click on.
- Captures a advisor’s each billable hour and exhibits time use knowledge in a calendar format.
- Format invoices the best way you need or select any bill template.
Pricing
Zoho Invoice is free to make use of.
Customer scores
- Capterra: 4.7/5 (790+ evaluations)
- G2: 4.7/5 (350+ evaluations)
4. QuickBooks
QuickBooks is an accounting software with time monitoring and shopper invoicing performance. This instrument is especially suited to small and medium companies.
Key options
- Displays each advisor’s timesheet routinely to cut back the time required for payroll era.
- Lets you monitor your consultants’ working hours, time beyond regulation hours, and prevents time theft.
- Gives real-time enterprise insights by way of correct and detailed reviews.
- Lets you file taxes and reimburse bills with ease utilizing automated mileage monitoring.
Pricing
QuickBooks Online’s paid plans begin at $9.50/consumer monthly.
Customer scores
- Capterra: 4.7/5 (6900+ evaluations)
- G2: 4.5/5 (1400+ evaluations)
5. Harvest
Harvest is a contemporary time monitoring instrument that goals to assist companies obtain their targets with much less stress and excessive profitability. It’s additionally a billing software that generates invoices utilizing tracked time and expense knowledge.
Go by means of our helpful and concise information on Harvest versus Toggl.
Key options
- Lets your shopper pay recurring invoices routinely by way of Stripe (a web based fee processing platform).
- Allows you to streamline shopper communications by establishing automated reminders and thanks notes.
- Integrates with productiveness monitoring instruments like Asana, Jira, and Trello.
- Lets you add knowledge entries from Outlook and Google Calendar occasions.
Pricing
Harvest gives paid plans beginning at $11/consumer monthly.
Customer scores
- Capterra: 4.6/5 (620+ evaluations)
- G2: 4.3/5 (800+ evaluations)
6. Hubstaff
Hubstaff is a piece administration software with time monitoring and invoicing performance for in-house and distant groups. It additionally helps companies concentrate on the larger image by taking on the tedious admin duties.
Here’s the last word Time Doctor and Hubstaff comparability that will help you select higher.
Key options
- Offers Android and iOS cell apps and a desktop app to trace time.
- Allows you to set a customizable screenshot function for every staff member.
- Gives an in depth breakdown of worker time use based mostly on challenge, date, and shopper.
- Lets you monitor the challenge finances and automates sending notifications whenever you’re about to exceed it.
Pricing
Hubstaff gives a free plan for one consumer. Its paid plans begin at $4.99/consumer monthly for two customers.
Customer scores
- Capterra: 4.6/5 (1500+ evaluations)
- G2: 4.5/5 (1390+ evaluations)
7. Bill4Time
Bill4Time is a time monitoring and billing software predominately suited to a legislation agency. This instrument may help any enterprise within the authorized trade with time and challenge administration.
Key options
- Lets you run a number of timers concurrently for expense administration and capturing each minute the advisor works.
- Offers customizable bill templates with area for model logos, firm particulars, funds phrases, and so forth.
- Provides a safe shopper portal for handy on-line funds and shopper billing.
- Generates a number of reviews, together with inner time, invoices, bills, and extra.
Pricing
Bill4Time gives paid plans beginning at $29/consumer monthly.
Customer scores
- Capterra: 4.8/5 (190+ evaluations)
- G2: 4.7/5 (30+ evaluations)
8. Mango Practice Management
Mango Practice Management is an invoicing software that can be utilized by consultants to trace time, monitor bills, invoice shoppers, and extra. The instrument also can let shoppers pay you from their smartphones with ease.
Key options
- Lets you add or edit a time entry and a piece description for correct time monitoring.
- Lets you create a time entry from anyplace within the utility.
- Allows you to enter a number of time entries and save them in a batch.
- Offers free, customizable challenge templates that will help you create custom-made workflows.
Pricing
Mango Billing gives paid plans beginning at $35/consumer monthly when billed yearly.
Customer scores
- Capterra: 3.9/5 (50 + evaluations)
- G2: 3.6/5 (25 evaluations)
9. Scoro
Scoro is a time and challenge administration software that helps companies, consultants, {and professional} service corporations streamline billing, time capturing, and workflow.
Key options
- Shows a Kanban process board or planner that will help you plan and prioritize duties.
- Lets you handle time fastidiously with shared calendars, a built-in time tracker, and timesheets.
- Helps you monitor profitability and targets in real-time and evaluate budgets to the precise expense.
- Offers real-time insights by analyzing operations, figuring out dangerous areas, and producing reviews.
Pricing
Scoro gives paid plans beginning at $26/consumer monthly for 5 customers.
Customer scores
- Capterra: 4.6/5 (230+ evaluations)
- G2: 4.5/5 (400+ evaluations)
10. BQE Core
BQE Core is a enterprise administration instrument with time monitoring and shopper invoicing options. The instrument makes use of AI (Artificial Intelligence), enterprise intelligence, and machine studying know-how to offer the most effective providers to its customers.
Key options
- Offers 20+ customizable bill templates.
- Gives you entry to a customizable dashboard that exhibits knowledge like invoicing particulars, profitability, expense knowledge, and extra.
- Automatically hyperlinks all receipts and bills to simplify accounts and shopper billing.
- Offers every day, weekly, and bi-weekly time playing cards for straightforward time monitoring.
Pricing
Request a customized quote from BQE Core.
Customer scores
- Capterra: 4.5/5 (780+ evaluations)
- G2: 4.3/5 (440+ evaluations)
11. Time Analytics
Time Analytics is a time monitoring software that optimizes billable hours and encourages consultants to work smarter.
This timesheet software goals to assist companies develop with on-line timesheets, detailed reviews, and ROI-based options.
Key options
- Shows timesheet analytics like your top-performing tasks, most worthwhile shopper, and time utilization price.
- Integrates routinely with Excel to create invoices.
- Shows you metrics like complete hours, billable time, non billable time, time utilization, price of engagement, and price price for every worker.
- Lets you monitor the time taken for operational and routine admin duties.
Pricing
Time Analytics gives a free plan for as much as 5 customers. Its paid plans begin at $4.99/consumer monthly.
Customer scores
- Capterra: 5/5 (7 evaluations)
- G2: 4.9/5 (4 evaluations)
12. Elorus
Elorus is a advisor billing software with time monitoring, expense monitoring, challenge monitoring, and different important options. The instrument goals to offer each function a enterprise may need.
Key options
- Offers a challenge monitoring function to trace income, view challenge prices, spot monetary points, and enhance money movement.
- Provides an automated billing function for recurring billing.
- Lets you generate invoices in several currencies.
- Provides consultants with a note-taking instrument to jot down extra time-tracking particulars.
Pricing
Elorus gives a free plan for as much as 5 customers. Its paid plans begin at $7/consumer monthly.
Customer scores
- Capterra: 4.9/5 (250+ evaluations)
- G2: 4.5/5 (11 evaluations)
Consultant time & billing software comparability desk
| Software | Starting worth (per consumer/mo) | Best for | Key options | Captera score | G2 score |
| Time Doctor | $6.70 | Productivity insights & idle time monitoring | Interactive & silent monitoring, payroll, detailed productiveness reviews, idle time, screenshots | 4.5 (530+) | 4.4 (400+) |
| Toggl Track | $9.00 | Freelancers and project-based consultants | Reminders, cell/desktop apps, forecasting timelines & budgets | 4.7 (2500+) | 4.6 (1500+) |
| Zoho Invoice | Free | Small consulting corporations | Invoice templates, calendar time view, retainer invoices | 4.7 (790+) | 4.7 (350+) |
| QuickBooks | $9.50 | Accounting + invoicing in a single | Timesheets, tax submitting, real-time reviews, mileage monitoring | 4.7 (6900+) | 4.5 (1400+) |
| Harvest | $11.00 | Project monitoring with invoicing | Recurring funds, calendar integration, staff administration | 4.6 (620+) | 4.3 (800+) |
| Hubstaff | $4.99 | Remote groups and finances monitoring | Mobile apps, screenshots, productiveness reviews, finances alerts | 4.6 (1500+) | 4.5 (1390+) |
| Bill4Time | $29.00 | Legal consultants and legislation corporations | Multi-timer, branded invoices, safe shopper portal | 4.8 (190+) | 4.7 (30+) |
| Mango Billing | $35.00 (billed yearly) | Accounting and tax consultants | Mobile-friendly time entries, challenge templates, batch saving | 3.9 (50+) | 3.6 (25+) |
| Scoro | $26.00 (min. 5 customers) | Project-heavy corporations | Kanban board, profitability monitoring, built-in reviews | 4.6 (230+) | 4.5 (400+) |
| BQE Core | Custom Quote | Firms needing AI-powered dashboards | 20+ bill templates, linked bills, every day/weekly timecards | 4.5 (780+) | 4.3 (440+) |
| Time Analytics | $4.99 | Cost-conscious groups monitoring ROI | Excel export, price price metrics, shopper profitability insights | 5.0 (7+) | 4.9 (4+) |
| Elorus | $7.00 | Multi-currency and recurring billing wants | Recurring invoices, challenge financials, time notes | 4.9 (250+) | 4.5 (11+) |
Now that the most effective time and billing instruments for consultants on the market, let’s see how time monitoring may help your corporation.
Why use time and billing software for your consulting enterprise?
Here are the 3 ways your consulting enterprise can profit from time monitoring and billing software:
1. Increased work high quality
With a time monitoring instrument, consultants can keep away from speeding from one process to a different. In flip, submitting work with minimal errors.
How?
Time monitoring instruments present a advisor how lengthy they take to finish several types of duties. Based on this knowledge, they’ll predict how lengthy future duties will take and create schedules for every process.
This approach, they’ll full duties by the required deadline and with out compromising work high quality.
2. Improved productiveness
Time and billing instruments can present you the duties that devour essentially the most time throughout your staff. Using this knowledge, managers can devise a plan to hurry up these processes.
For instance, should you uncover that your consultants spend a whole lot of time monitoring their attendance manually, you may introduce Time Doctor’s attendance monitoring system.
You can activate its Work Schedules function and look at whether or not an worker was late or absent or partially absent or current. It also can provide you with entry to a number of complete attendance reviews with shift begin time, attendance standing, and so forth.
Additionally, time monitoring instruments present managers which staff members are performing under common or exceeding expectations.
Consequently, you may make preparations to educate under-performing consultants and reward top-performing ones, additional boosting productiveness.
3. Improved transparency and belief with shoppers
Consultants are solely human and may simply neglect how a lot time they took to finish a process. As a consequence, they could generate inaccurate invoices.
For instance, a advisor may mistakenly swap the time entries for two shoppers, and you could invoice them incorrectly.
Although that is an trustworthy mistake, these errors can have detrimental results in your agency’s relationships with shoppers.
To keep away from this, ask consultants to run a time monitoring answer like Time Doctor. The instrument can account for each second they work on a selected shopper and generate invoices accordingly.
Additionally, the tracked time knowledge can again up the bill quantity and improve billing transparency.
Wrapping up
With an excellent time and billing software, your consulting agency may have all of the sources to invoice shoppers precisely, monitor invoices, streamline time monitoring, and receives a commission sooner.
Go by means of our record of instruments right here and select one which fits your agency’s necessities and finances.
However, Time Doctor stands with its sturdy productiveness reviews, invoicing performance, intuitive time tracker, and extra.
Get a demo of Time Doctor to trace time with ease whereas concurrently skyrocketing productiveness ranges.
Frequently requested questions (
1. What is the most effective billing software for consultants?
The greatest billing software for consultants is determined by your agency’s measurement and wishes. For instance, Time Doctor is right for productivity-focused corporations that need sturdy time monitoring, billing, and shopper reporting. Zoho Invoice is nice for small corporations in search of a free, easy-to-use invoicing instrument, whereas Harvest and Toggl Track supply versatile billing with sturdy challenge administration integrations.
2. How do consultants monitor billable hours?
Consultants sometimes use time monitoring software like Time Doctor, Toggl Track, or Hubstaff to watch billable hours. These instruments let customers begin and cease timers or log hours manually. The tracked time is commonly categorized by challenge or shopper and will be transformed into invoices for correct billing.
3. What’s the distinction between time monitoring and billing software?
Time monitoring software screens how lengthy a advisor spends on particular duties or tasks, whereas billing software helps create and handle invoices based mostly on that time knowledge. Some instruments, like Time Doctor or Harvest, mix each options right into a single platform, making them extra environment friendly for consultants.
4. Is there free billing software for consultants?
Yes, a number of free billing instruments can be found. Zoho Invoice gives a sturdy forever-free plan. Toggl Track and Time Analytics additionally supply free plans with time monitoring and primary invoicing options, particularly helpful for freelancers or small groups.
5. What options ought to consulting corporations look for in time monitoring software?
Consulting corporations ought to look for:
- Accurate time monitoring (guide and automated)
- Project-based monitoring
- Invoice era
- Productivity and idle time reviews
- Integrations with accounting, challenge administration, and payroll instruments
- Client-specific reporting to make sure transparency