Top 12 time tracking software for virtual assistants

Accurate time tracking might help a virtual assistant with consumer invoicing, mission administration, productiveness tracking, and extra.

But there are lots of time tracking instruments available in the market, and chances are you’ll need assistance to decide on one which fits your necessities.

In this text, we’ll discover the 12 finest time tracking software for virtual assistants, their options, pricing, and buyer scores. We’ll additionally clarify find out how to choose an acceptable time tracking software and the advantages of time tracking.

Let’s get began.

12 finest time tracking software for virtual assistants

A virtual assistant is a distant worker who might help a enterprise proprietor or supervisor with their day by day administrative duties, in any other case managed by an in-house govt assistant.

The virtual assistant service record contains the next:

Scheduling conferences.
Email advertising and administration.
Social media administration.
Accounts administration.
Content creation for digital advertising, and so forth.

Check out our associated put up on virtual assistants, what they do, and find out how to rent them.

Due to their distant location, utilizing handbook spreadsheets to trace a virtual assistant’s work hours or attendance is probably not correct or environment friendly.

Fortunately, you’ll be able to log time with on-line time tracking instruments.

Let’s take a look at the 12 in style time tracking instruments for a virtual assistant:

1. Time Doctor

Time Doctor is a time tracking and worker productiveness administration software that helps virtual assistants simply report their distant work hours.

Used by small companies like Thrive Market in addition to giant enterprises like Ericsson, it automates a number of repetitive duties like recording time entries, managing initiatives and duties, and so forth.

Time Doctor helps Windows, macOS, and Linux working techniques and provides a cell utility for Android cell gadgets.

Let’s take an in depth take a look at some extra Time Doctor options.

Key options

Here are a number of useful options of Time Doctor:

A. Interactive and silent time tracking

Time Doctor has an interactive and silent time tracking characteristic that permits you to report your work hours conveniently.

Here’s how you should utilize the handbook (interactive) mode:

Add a brand new activity or choose a pre-existing activity to trace time.
Click Start once you begin work and Stop once you’re accomplished or want a break.

If manually turning your tracker on and off each time you begin or pause work is a problem, you’ll be able to go along with Time Doctor’s silent (automated) tracking characteristic.

It robotically begins tracking time once you swap your pc on. And because it has no interface, it runs within the background with out interrupting your workflow.

B. Idle time tracking

Time Doctor’s inbuilt idle time tracking characteristic tracks unproductive hours by checking for keyboard and mouse exercise.

If it detects no mouse or keyboard exercise for a predetermined time, it sends you a pop-up, nudging you to restart work. If you don’t reply to the pop-up alert, the software assumes you’re not working and stops tracking time.

Note: Time Doctor isn’t a keylogger. It doesn’t report keystrokes or mouse actions however solely detects them.

C. Offline time tracking

Offline time tracking enables you to monitor your time even with out a functioning web connection.

Once the web connectivity will get restored, the tracked time and the screenshots sync to your account robotically.

D. Screencasts

Time Doctor takes screenshots of customers’ pc screens at a set frequency.

The screencasts characteristic provides 3 totally different settings:

Screenshot: Takes screenshots inside a specified time interval.
Video: Captures video that’s divided into 3-minute intervals.
Off: No screenshots or video.

Note: The screenshots will be blurred or deleted in the event that they comprise delicate knowledge like private data to guard your privateness.

E. Project and activity administration

Time Doctor provides an efficient mission and activity administration performance to streamline the work.

Managers can create a mother or father mission and divide it into easy duties. This permits them to trace time spent on every activity individually.

They may use the characteristic to view vital mission data, like:

Total time spent.
Productivity ranges of the staff.
Productivity of particular person virtual assistants.

F. Work scheduling

Work scheduling permits managers and admins to:

Add or edit a number of shifts at a time.
Add the minimal work hours per shift.
Customize the work schedule in accordance with worker availability.

After it has been activated, work schedules seem within the settings menu and the attendance report.

G. Productivity scores

Time Doctor’s productiveness score characteristic helps employers monitor how virtual assistants spend their working hours. Based on their relevance to the workflow, they’ll categorize apps and web sites as follows:

Productive.
Unproductive.
Neutral.
Unrated.

For instance, a digital advertising virtual assistant could have to make use of social media websites like LinkedIn or Facebook for advertising campaigns. So these web sites will be labeled as productive.

H. Productivity reviews

The software generates a number of in-depth productiveness reviews primarily based in your tracked work hours. These reviews offer you a greater concept of your productiveness patterns.

Let’s take a look at the totally different reviews Time Doctor generates:

Activity abstract report: Displays your lively, unproductive, handbook, and cell gadget time for a specific interval.
Timeline report: Lets you view how lengthy you spend working and on breaks.
Hours tracked report: Shows your whole hours tracked throughout a particular date vary.
Internet connectivity report: Shows the time you spent offline and the way a lot % it’s of the full tracked time for the day.
Attendance report: Lets your supervisor know in the event you had been current, absent, partially absent, or late for your work shift. It’s solely accessible with the work scheduling characteristic turned on.
Projects & duties report: Displays the time you spend engaged on totally different duties and initiatives.
Web & app utilization report: Lists the websites and purposes you employ throughout work hours and the time you spend on every.

I. Payroll administration

Time Doctor automates the payroll primarily based on billable hours and billing charges.

Employers can combine the software with in style cost gateways like Gusto, ADP, Paypal, and Wise to pay a distant worker immediately.

Also, it permits employers so as to add pay charges for every virtual assistant and specify the cost foreign money.

J. Chrome extension and integrations

Time Doctor’s Chrome extension integrates with a number of premium instruments. Here are a few of them:

Time Doctor Chrome extension additionally integrates with Google Workspace so virtual assistants can monitor the time they spend engaged on any Google doc or sheet.

Pricing

Time Doctor provides a free 14-day trial plan (no bank card required). Its paid plans begin at $7/consumer per thirty days.

Customer scores

Capterra: 4.5/5 (460+ critiques)

G2: 4.4/5 (320+ critiques)